Data protection rules
The party responsible for data processing in the meaning of the General Data Protection Regulation (GDPR) is Deutsche Bauchemie e.V., Mainzer Landstrasse 55, 60329 Frankfurt am Main, Germany, phone +49 69 / 25 56 - 1318, Fax: +49 69 / 25 56 - 1319, e-mail: info[at]deutsche-bauchemie.de.
Registration for customer access and contact
Should you register for our customer access to order information materials or other brochures or to contact us with an enquiry, we will store and process your data, including the personal data provided. This is done for the purpose of processing your order or to respond to your questions and messages and to communicate with you. Where the processing of your personal data is not already necessary (and thus permitted) to execute your order or to respond to your enquiry, you agree – by sending your order or enquiry – to the electronic processing and storage of the contact data you provided. For contact enquiries, your data will be stored for a maximum period of six months, unless a longer period is required to answer your question. In case of registration for our customer access, we will store your data until the withdrawal of your consent. In case of an order, your data will be passed on to third parties as far as this is necessary to dispatch your order.
Requests for membership
By requesting membership in Deutsche Bauchemie, you consent to the electronic processing and storage of the data you provided. Data processing is carried out for the purpose of examining your eligibility and for administering and taking care of your membership. The data are stored for the period that is required to examine your eligibility and your registration for the members’ only area, respectively.
Admission to the committees of Deutsche Bauchemie
By joining the committees of Deutsche Bauchemie, you consent to the electronic processing and storage of the data you provided. Data processing is for the purpose of administering and taking care of your committee membership(s) and for communi¬cation with you on topics relevant to committees and the association. Your data will be stored until the end of your committee membership.
Registration for events
When registering for an event held or supported by us, we process your personal data to prepare and carry out the event. With your registration for events you consent, as far as this is necessary, to the electronic processing and storage of the contact data you provided. Data processing is carried out for the purpose of holding the event and is intended to facilitate communication on the event and on topics relating to the association. Should films and/or photos be produced at this event, by participating in the event you consent to the creation, processing and use of the image, video and sound recordings for documentation purposes and in the press and public relation activities of Deutsche Bauchemie. Your data are stored until you withdraw your consent or file an objection with us. Should you agree to the storage of your personal data only for the purpose of holding an event but not agree to the creation, process¬ing and use of image, video and sound recordings, please contact info[at]deutsche-bauchemie.de.
Registration for a web conference / web seminar
With your registration for a web conference / web seminar you agree to the electronic processing and storage of your contact data. Data processing is carried out for the preparation, implementation and follow-up of the web conference / web seminar and is intended to enable communication regarding the event and topics relating to the association. Your data are stored until you declare withdrawal of your consent to us. If you agree to storage solely for the preparation, implementation and follow-up of the web conferences / web seminars, please contact the inviting person.
We call to attention that the providers of the web conference / web seminar tools used by us can usually process certain user data also outside the territory of the European Union. Regarding US providers who are certified under the Privacy Shield, we point out that they thereby undertake to comply with the data protection standards of the EU.
For particulars on the scope of data processing and the data concerned, please refer to the detailed information about processing and the objection options in the following linked privacy statements of the providers of the web conference / web seminar tools that we regularly use:
- For Microsoft Teams:
Receipt of data / Contact outside this website
Should you let us have your personal data by any means other than transmission via this website (e.g. handing over of business cards, contacting us by e-mail etc) or should we take your data from publicly accessible sources, we will process and store your data electronically. This is done for the purpose of individual communication with you on topics relevant to the association. Your data will be stored until the information and communication interest ceases to exist.
Insofar as this is necessary to fulfil joint purposes of the associations, Deutsche Bauchemie may pass on your personal data to the German chemical industry association Verband der Chemischen Industrie e. V. (VCI), Mainzer Landstrasse 55, 60329 Frankfurt am Main, Germany and to Qualitätsgemeinschaft Deutsche Bauchemie e. V. (QDB), Mainzer Landstrasse 55, 60329 Frankfurt am Main, Germany. To the extent that we deploy external service providers as contract processors, your data will also be passed on to them.
Online presences in social media
We have online presences within social networks and platforms, in order to be able to communicate with VCI members, interested parties and other users active there and to inform them about the topics of our association.
Social network and platform providers usually process user data. For this purpose, cookies are usually stored on the users' computers; such cookies store the usage behaviour and interests of the users. This enables, for example, the creation of use profiles. Furthermore, data can be stored in the use profiles independently of the devices deployed by the users (especially if the users are members of the respective platforms and are logged in to them). Concerning this, we would call to attention that user data can be processed outside the territory of the European Union. Regarding US providers who are certified under the Privacy Shield, we would point out that they thereby undertake to comply with the data protection standards of the EU.
The legal basis for the processing of personal data connected with the use of online presences in social media is Article 6(1)(f) (“legitimate interest”) of the General Data Protection Regulation (GDPR).
Our interest in the meaning of the GDPR (“legitimate interest”) is communication and information on topics of the association.
For details on the respective processing activities and objection options, please refer to the following linked particulars from the providers.
Requests for information and the assertion of user rights can be addressed most effectively to the providers. Only the providers have access to the respective user data and can directly take appropriate measures and supply information. Nevertheless, should you require assistance, you can get in touch with us using the above contact details.
- LinkedIn (LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland):
2. The server uses session cookies to assign and verify browser requests. These are automatically deleted after the end of your visit. Should the user choose the option “stay logged-in”, the storage period is up to one week. Cookies are stored on the basis of Article 6(1)(f) of the General Data Protection Regulation (GDPR). Our interest in the meaning of §6(1)(f) GDPR (legitimate interest) is the error-free and optimised provision of our online offer and our web presence as well as the optimisation of our website.
3. Furthermore, also cookies are used which do not collect any personal data or personal information regarding the user, so that the operator cannot identify the user with the information generated by the cookies.
4. Users can prevent the storage of cookies on their hard drives by selecting “do not accept cookies” in their browser settings. Users can also set their browsers so that these request the users’ agreement before setting cookies.
5. Once cookies have been set, they can be manually deleted at any time.
6. Should the user not accept cookies, this can impair the functions of the website in individual cases.
Where server log files or other data are created during the use of the IT and network infrastructure and these may contain personal data, the legal basis for this is §6(1)(f) GDPR. Our legitimate interest is to enable error analysis, reliable tracking of data processing history (“Revisionssicherheit”) and the optimisation of our online offer and our web presence.
As a matter of principle, we process your personal data only for as long as is necessary to fulfil or achieve the respective purposes for which we process your data. Should we process data for several purposes, the data are erased or stored in a format that does not allow any direct conclusions regarding your person as soon as the last specific purpose has been fulfilled.
Insofar as we process your personal data in order to comply with a legal obligation, we process and store the data for as long as this is required under the respective legal obligation.
Insofar as we use your personal data to exercise a legitimate interest in the sending of information or newsletters, we process and store the data for as long as this interest exists, unless you object to the use of your data for this purpose.
Parties to whom your data are passed on
Insofar as we do not carry out certain data processing activities ourselves but have them carried out by service providers on our behalf and according to our instructions (contract processing), we pass on your personal data to such service providers. We deploy service providers from the fields of IT, finance and accounting, logistics, printing and disposal. Each transfer of your personal data is based on a respective contract for the processing of data which governs the obligations of the service provider and ensures data protection and data security.
Furthermore, we pass on your personal data to other associations and association members if there is a legitimate interest or if you have given any necessary consent.
Insofar as there are legal obligations, e.g. obligations to cooperate in tax matters, we also pass on your personal data to public authorities and public agencies where this is necessary and in accordance with the legal requirements.
Consent and withdrawal of consent
Should we need your consent as the legal basis for data processing, we will ask you for a voluntary and, for the concrete case, informed and unequivocally issued declaration of intent in the form of a statement or other unequivocal confirmatory action by which you express that you agree to the processing of your personal data.
You can withdraw your consent to the processing and storage of your personal data at any time and without specific reason.
In this case, however, it may be possible that we can no longer provide you with certain information or services, as the processing of your data is the prerequisite for this.
To withdraw your consent, please contact:
Deutsche Bauchemie e.V.
Mainzer Landstraße 55
60329 Frankfurt am Main, Germany
Phone +49 69 / 25 56 - 1318
Fax: + 49 69 / 25 56 - 1319
Your rights regarding your personal data
According to the relevant provisions of the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:
(a) Right of access (Article 15 GDPR):
At any time, you can request information from us about the data we store about you. This information includes, inter alia, the categories of data that we process, the purposes for which we process them, the origin of the data if we did not collect them directly from you and, if applicable, the recipients to whom we have transferred your data. You can receive from us a free copy of your data. Should you be interested in further copies, we reserve the right to charge you for these.
(b) Right to rectification (Article 16 GDPR):
Should you take the view that your data are incorrect, you can demand that we correct your data.
(c) Right to erasure (Article 17 GDPR):
You can request us to erase your data provided that the relevant legal requirements are met. This can be the case, for example, if the data are no longer necessary for the purposes for which they were collected or otherwise processed, or if you with¬draw your consent on which the data processing is based and where there is no other legal ground for the processing, or if you object to the processing of your data and there are no overriding legitimate grounds for the processing of the data, or if you object to the data processing for purposes of direct marketing, or if the data have been unlawfully processed.
(d) Right to restriction of processing (Article 18 GDPR):
You can request us to restrict the processing of your personal data if you contest the accuracy of your personal data and we need time to verify their accuracy, or if the processing is unlawful and you oppose the erasure of your personal data and request the restriction of their use instead, or if we no longer need your personal data but you require them for the establishment, exercise or defence of legal claims, or if you have objected to the processing pending the verification whether our legitimate grounds override yours.
(e) Right to data portability (Article 20 GDPR):
Your can request to receive from us a copy of your data – as far as technically possible – or to transmit it to another controller.
(f) Right to object (Article 21 GDPR):
You can object, on grounds relating to your particular situation, at any time to the processing of your personal data if such processing is based on your consent or our legitimate interests or those of third parties. In this case, we will no longer process your personal data. The latter does not apply if we can demonstrate compelling legitimate grounds for the processing which override your interests, or if we need your personal data for the establishment, exercise or defence of legal claims.
To exercise the above rights, please contact:
Deutsche Bauchemie e.V.
Mainzer Landstraße 55
60329 Frankfurt am Main, Germany
Phone +49 69 / 25 56 - 1318
Fax: +49 69 / 25 56 - 1319
Complaints to the data protection supervisory authority
You also have the right to file a complaint with the competent data protection supervisory authority if you take the view that we have not adequately addressed your complaints or concerns regarding data protection.
The data protection supervisory authority in charge of our association is:
Der Hessische Datenschutzbeauftragte
65189 Wiesbaden, Germany
Phone +49 611 1408 - 0
Telefax +49 611 1408 - 900
Contact details of the data protection officer
You can also contact our data protection officer.
The contact details of our data protection officer are as follows:
RA Stefan Schindler, LL.M.
60435 Frankfurt a.M., Germany
Phone +49 69 9494 5074
Status: October 2019